Hume Lake Christian Camps

Position Description: Purchasing Agent
Reports to: Senior Director of Business & Finance
FLSA Status: Exempt (Full-time)

Job Summary The Purchasing Agent is responsible for coordinating all activities associated with the procurement of materials and supplies for Hume Ministries. This individual is also responsible for facilitating the storage, transport, and maintenance of the procured supplies or materials. In addition, this individual will organize the processing and re-selling of surplus inventory and materials.

Organizational Strategy

• Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.
• Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.
• Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
• Authorizes payment for purchases by forwarding receiving documentation.
• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.

General Qualifications

• Evidenced commitment to the Christian faith and a desire to share their knowledge of Jesus Christ.
• Conduct Purchasing Agent activities with a view toward biblical stewardship.
• Able to agree with our Statement of Belief and abide by our Standard of Conduct.
• Willingness to adjust hours to accommodate the needs of the job.
• Must be a spiritual leader and team player; self-motivated and able to make sound decisions.

Specific Qualifications

• Proficient in negotiating skills for purchasing supplies and materials.
• Adept in supply management and cost accounting procedures.
• Track budget expenses and stay within budget allocations as per department expectations.
• Maintain healthy vendor relationships.
• Commitment to excellence and attention to detail.
• Maintain appropriate inventories on certain categories, such as office and program supplies, that demand immediate delivery during camp season by managing limited amount of warehouse space year-round, keeping obsolete and inactive inventory at a minimum.
• Maintain vendor records, to include up-to-date contact and pay-to information, as well as certificates of liability insurance.
• Create purchase orders for each transaction, with accurate product descriptions, general ledger codes, and pricing. Check in and receive purchase orders into system as merchandise is received.
• Work closely with Accounts Payable on discrepancies between purchase orders and invoices, returns and credits, freight costs, etc.

Physical Demands

• Must be able to sit or stand for extended periods of time; walking on uneven/rugged terrain of campus.
• Must be able to lift and/or move up to 50 pounds; increased amounts of weight may be required.
• Must be able to live at high altitude and in seasonal/winter weather.

Educational

• A Bachelor's degree in Business Administration or equivalent field preferred.

Other

• Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of the position.
• Perform other related duties and assignments as required; Hume Lake maintains the right to reassign or change duties as required.